Kristen Luong Jan 08, 2024

How to choose the best EDC system for clinical trials

In the rapidly advancing landscape of clinical research, the adoption of cutting-edge technologies has become important to ensure the efficiency, accuracy, and success of trials. Among these technologies, the Electronic Data Capture (EDC) system stands out as a vital tool in modernizing and streamlining the data management process. 


Overview of EDC system


EDC stands for "Electronic Data Capture." It refers to a system or software used in the field of clinical research to record, manage, and monitor data collected from medical trials and studies. EDC typically replaces the traditional paper-based data collection process, optimizing procedures and minimizing errors.


Key features of EDC systems include online data entry capabilities, version control, clinical event tracking, and data security. It can also integrate with other systems in the research process, such as Clinical Trial Management Systems (CTMS) and Electronic Patient-Reported Outcomes (ePRO).


The shift from paper-based methods to EDC enhances efficiency, reduces input errors, and provides real-time tracking of study progress. This contributes to the modernization and streamlining of processes in the field of medical research.


Best EDC system should have these featured functions 


A robust EDC system will offer specific functionalities as below. Consider including it in your future EDC system.


Easy Integration

The EDC system should seamlessly integrate with other systems in the research process. Easy interaction with systems such as CTMS, ePRO, and data management systems is crucial to ensure efficient information flow.


Compliance and Security

Ensuring that the system complies with regulations and data safety standards is a top priority. The system needs to meet standards such as GCP, FDA, and local regulations.


Regulatory Compliance

It should adhere to legal and industry-specific regulations, such as Good Clinical Practice (GCP) for clinical trials.


Automated Data Management

EDC systems need to integrate automated processes for efficient data entry, error checking, and overall data management.


User-Friendly and Training

The user interface of the system should be designed to be simple and user-friendly, minimizing training time. Convenience in data entry and information access will enhance productivity.



Technical Support

The EDC system should provide 24/7 technical support to ensure stability and prompt issue resolution. This is essential to address technical issues quickly, without affecting the research process.


Cost and Efficiency

Choosing an EDC system should not solely rely on cost but also consider the performance it delivers. A system with low costs yet effective can result in long-term cost savings.

Which you should choose: Off- the -Shelf EDC system Vs Tailored EDC system 


When it comes to selecting an Electronic Data Capture (EDC) system, organizations have two main options: off-the-shelf or tailored solutions. 


Off-the-shelf EDC systems are pre-built software solutions that offer a range of features and functionalities designed to meet the needs of various industries and research studies. These systems are readily available for purchase or subscription, allowing organizations to quickly implement them without extensive customization.


Tailored EDC systems are specifically developed to align with the unique requirements of a particular organization or research study. These systems are designed from scratch or built upon existing platforms, taking into consideration specific protocols, workflows, and data collection needs.


The choice between off-the-shelf and tailored EDC systems depends on several factors such as budget constraints, timeline considerations, complexity of study design, and data management requirements. 


Off-the-shelf solutions offer cost-effective options with faster implementation times; however, they may not fully address all unique study needs. Tailored EDC systems provide greater flexibility and customization capabilities but require more time and resources for development.


If you are looking for an EDC system that not only suits your business needs but also is cost effective, Ominext is the optimal solution. With +12 years of experience in the Healthcare sector and our  high capabilities, we have implemented healthcare solutions for more than 7000 hospitals and clinics. For more information, please contact us here

In Conclusion


Before implementing an EDC system for clinical trials, we should ensure that basic functions are included in the systems. It’s an important factor to select the best one. Moreover, organizations must carefully evaluate their specific requirements before deciding which type of EDC system is most suitable for their research projects. Whether opting for an off-the-shelf solution or investing in a tailored system, the primary goal remains the same: to enhance data collection processes while ensuring accuracy, compliance, and efficiency in clinical trials.